Customers and locations
Keep customer records, service addresses, on-site contacts and practical access details ready for planning.
Operations software for cleaning companies
Run your cleaning company from one clear workspace.
Plan recurring work, assign the right people, follow field activity and move from quote to invoice and payment—without piecing the day together from spreadsheets and messages.
- Recurring planning
- Mobile field work
- Automatic timesheets
- Quotes, invoices and payments
app.cleantool.app/planning
The product in practice
One operational thread, from first quote to approved payment.
Information is entered once and stays useful from customer setup and planning through field work, invoicing and payment follow-up.
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01
Set up the work
Keep customers, service locations, access notes and recurring assignments together.
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02
Plan the team
Match assignments with employee skills, availability and the right time window.
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03
Work on site
Cleaners see their schedule, location details and can start or stop a check-in.
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04
Review the result
Completed work, exceptions and worked time return to the office for follow-up.
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05
Close the commercial loop
Share the quote, issue the invoice, follow payment status and use optional Peppol delivery when it fits the customer.
Cleaner view
Built for the field
The next job is clear before the cleaner arrives.
Employees get a personal planning view with the time, address and operational details for their assigned work. Check-ins record worked time without asking the office to re-enter it later.
- Personal day, week and month schedule
- Optional location-aware check-in integrity
- Completion notes and task exceptions
- Worked minutes calculated automatically
Built around the real work
Replace scattered coordination with one dependable source of truth.
CleanTool connects the information cleaning companies use every day, while keeping each organization’s workspace and access separate.
Before CleanTool
- Planning changes are split across spreadsheets and messages.
- Employees lack the latest address, timing or assignment notes.
- Availability and skills are checked by hand.
- Worked hours need to be collected and retyped.
- The office finds issues after the workday has ended.
Assignments and planning
Create one-off or recurring cleaning work, assign employees and move planned assignments when the day changes.
People, skills and availability
Manage organization access, worker capabilities and blocked time before assigning the work.
Check-ins and field activity
Let employees start and stop their own on-site check-ins while administrators review current activity and exceptions.
Worked time
Generate timesheet records from check-ins and review time by employee, assignment, period and location.
Operational follow-up
Surface planning and timesheet changes through organization notifications and keep the underlying history visible.
Quotes, invoices and payments
Move from a customer quote to an approved job, invoice, payment status and optional Peppol delivery.
Operational control
See what needs attention while there is still time to act.
The dashboard brings today’s planning, live check-ins, completion progress and staffing signals together. Administrators can follow the organization; employees stay focused on their own work.
Today
Planning and field status
One view
Role-aware information
How it works
A practical setup from customer request to payment follow-up.
Start with the customer and location, turn that context into repeatable work, and keep the commercial follow-up connected.
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Step 1
Add customers and locations
Record the company, service address, contact and the details employees need on site.
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Step 2
Create the assignment
Define the work, its location, timing, status and whether the schedule repeats.
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Step 3
Assign the team
Use employee access, skills and availability to put the right people on the work.
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Step 4
Follow execution
Track planned work, check-ins, completion and the worked time produced in the field.
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Step 5
Invoice and follow up
Share a quote, issue an invoice, register payment and use optional Peppol delivery when needed.
For every part of the operation
One platform, focused views for different responsibilities.
CleanTool uses organization roles and permissions so people can work with the information relevant to them.
Owners and administrators
See the organization’s customers, locations, people, planning, field activity and time records in one governed workspace.
- Operational oversight
- Organization settings
- Role permissions
Office and planning staff
Create assignments, manage recurring planning, respond to availability changes and keep daily work moving.
- Shared planning
- Assignment management
- Exception follow-up
Supervisors
Follow work status and check-ins, review recorded activity and correct operational records while preserving context.
- Field visibility
- Completion status
- Reviewed corrections
Cleaning employees
Open a personal schedule, see assigned locations and notes, and register the start and end of work from a mobile-friendly view.
- Personal schedule
- Clear job details
- Own check-ins
Customers and client contacts
Review shared quotes, contracts and invoices, request extra work and exchange messages through the customer portal.
- Shared documents
- Change requests
- Customer messages
Frequently asked questions
Practical answers before you choose a workspace.
CleanTool is built for the operational reality of cleaning companies, from office planning to the employee’s phone.
Who is CleanTool for?
CleanTool is designed for cleaning companies that coordinate customers, service locations, assignments and employees. Organization roles support administrators, company users, workers and client contacts where configured.
Can we plan recurring cleaning work?
Yes. Assignments can be used as recurring planning templates, with planning rules that generate the operational assignments your team works from.
Can employees use CleanTool on a phone?
Yes. The application uses responsive layouts, and workers receive a focused view of their own planning, availability and check-ins.
Can employees see only their own work?
Yes. Worker views and organization permissions limit what people can access, while administrators retain the operational overview required for planning and follow-up.
How are worked hours recorded?
Employees can start and stop check-ins for assigned work. CleanTool derives worked minutes and timesheet records from those check-ins for later review.
Can we manage absence and availability?
Yes. Vacation, illness and blocked time can be recorded so planners can account for availability before assigning work.
Is company data kept separate?
Yes. Cleaning companies work in separate organization contexts with their own users, roles, settings and enabled modules.
Can CleanTool manage quotes, invoices and payments?
Yes. Teams can create priced quotes, convert approved work into assignments, issue invoices, register manual payments and configure overdue reminders.
Can customers use a portal?
Yes. Linked client contacts can review shared commercial documents, approve quotes, request changes or extra work and exchange messages with the cleaning company.
Is Peppol required for every customer?
No. Peppol is optional per customer and invoice. Non-Belgian customers or customers without a Peppol identifier can continue using the normal email and PDF workflow.
How do we get started?
Request a demo through the CleanTool team. Access is invitation-based, so your organization and the right user roles can be prepared deliberately.
A clearer working day starts here
See how CleanTool fits your cleaning operation.
Walk through planning, field check-ins, employee access and time registration with the CleanTool team. We will keep the conversation focused on the workflows you actually use.